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ATG Minutes of Board Meeting - April 2013

Minutes of the Board of Directors Meeting

Flying Star Restaurant, Downtown
April 6, 2013
Approved by the Board May 4, 2013

The Board of Directors of the Albuquerque Theatre Guild convened in the Meeting Room of the Downtown Flying Star. Present were Board members Hugh Witemeyer, Marty Epstein, Donna Barra, Denise Schulz, and Ninette S. Mordaunt; there was no quorum until Reeve Love joined the meeting a little later. Absent were Board members Micah McCoy, Valerie Scott, Scott Sharot, and Linda McAlister.

1. Call to Order, Welcome and Thanks

President Witemeyer opened the meeting at 10:02 a.m., and expressed our thanks to the Flying Star for allowing us, a non-profit organization, the use of the conference room for a two-hour meeting. President Witemeyer also thanked Donna Barra for acting as Recording Secretary for the last two meetings, the regular March Board meeting and the special meeting held at the end of February.

2/3. Approval of the March 2013 Board Minutes and Treasurer’s Report

While waiting for a quorum, Denise Schulz presented the Treasurer’s report. She pointed out that the McCune grant was now included in the amount. Once we had our quorum, Denise Schulz moved that both the Secretary’s and the Treasurer’s Reports be accepted. Marty Epstein seconded and all approved.

4. Budget Committee Report and Discussion

The Budget Committee circulated a draft of the 2013-14 ATG budget. This document will be sent in e-mail form to the heads of all committees, circles, and teams. Anyone who wants to discuss the recommendations of the report should contact Budget Committee Chair Marty Epstein and set up a meeting before the end of April. The budget will be discussed again at the May 4 meeting of the Board.

For the remainder of fiscal 2012-13, all ATG expenditures must be submitted to and pre-approved by Treasurer Denise Schulz, so that the organization does not spend money it doesn’t have.

5. 2013-2014 Dues

At this point (10:48 a.m.), Donna Barra had to leave and we no longer had a quorum. Marty Epstein suggested we then make a motion and discuss and vote on it via email. The motion is as follows: Be it moved that all ATG dues remain the same in 2013-2014 as they were in 2012-2013. Hugh Witemeyer seconded. [In the subsequent e-mail ballot, the motion was approved by a majority of the Board.]

6. Committee/Circle/Task Force Reports: Questions and Discussion

The President raised the issue of a possible conflict of interest according to the By-Laws if a Board member were to be compensated for designing the ATG brochure and other marketing materials. The wording of the By-Laws is: No director shall receive any compensation for services rendered to the Corporation. This seems to be a gray area and further discussion will be needed; it was agreed we did not want to change the by-law itself.

The Fundraising Committee now consists of Linda McAlister, Jackie Bregman, Bethany Welt, and Alexa Ferrer.

Linda McAlister and Vicki Singer attended a meeting in Santa Fe re: fund-raising and seemed hopeful. As neither of them were present, further discussion was not possible.

It was with regret that the Board accepted the suspension of further activities by the Actors Circle for an unspecified amount of time; however, there is always the possibility that someone might bring up an idea to galvanize the Circle for a one-off, specific activity, at any time.

The President will convey sincere thanks from the Board to Val Scott for the success of our “Shtik It To Me” social event.

7. Arts Reviewing Crisis

The Board reviewed what is known about the review crisis in the Albuquerque Journal. The newspaper management decided that there would be only two theatre reviews a month from now on. The Arts Editor (Rene Kimball) has only one employee now, and all reviews are done on a contract basis in any case. Preview articles will not be cut. Stories in the Venue have been cut from three weeks ago and are now squeezed into the 6-page Sunday Arts section. The theatre community feels that ATG should do something.

Hugh Witemeyer listed a number of possible actions and we discussed the best way to go forward with this matter. A personal meeting with key management people will be set up. There should certainly be an Op-Ed piece and information disseminated through social media—our Facebook page as well as individual personal Facebook pages. The President will speak to the Webmaster about an online petition. Anything we can do to get people to call, write—through any medium—should be acted upon as soon as possible. It was observed that this situation was, after all, why ATG was founded in the first place. 

8. New Mexico Theater Education Scholarship Proposal

The Board discussed a request from Chris Gonzales of New Mexico Theatre Education to participate in a statewide theatre scholarship proposal by providing $250 toward a 2013 scholarship. Marty Epstein moved that: “ATG decline to accept the NMTE invitation this year due to the uncertainty of ATG revenues.”  [In a subsequent e-mail ballot, a majority of the Board voted in favor of the motion, i.e., to decline the invitation.]

9. Other Business and Upcoming Meetings

Since we had to leave the conference room at noon, Hugh Witemeyer quickly went over the upcoming meetings. Liaisons will meet on Saturday April 20 at the Desert Rose Playhouse at 10:30 a.m.; the next Board meeting will take place on Saturday May 4 at PAPA at 10:00 a.m.; and the General Members meeting will be held on Saturday May 11 at the National Hispanic Cultural Center, in the Wells Fargo Theatre, at 10:30 a.m..

10. Adjournment

Although we did adjourn at noon, we continued a brief discussion of agenda items for the Liaisons meeting in another area of the Flying Star.

Respectfully submitted,
Ninette S. Mordaunt, Secretary

This project is supported in part by New Mexico Arts, a division of the
Department of Cultural Affairs, and by the National Endowment for the Arts

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