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ATG Minutes of Board Meeting - July 2013

Minutes of the Board of Directors Meeting

Vortex Theatre
July 6, 2013
Approved by the Board August 3, 2013

The Board of Directors of the Albuquerque Theatre Guild convened in the green room at the Vortex Theatre. Present were Board members Valerie Scott, Denise Schulz, Reeve Love, Vicki Singer, Leslee Richards, Brian Haney, Nancy Jeris-Williams, Vern Poitras, and Beth Welt. Board members Ann Beyke and Micah McCoy were absent. Also attending were past-tem President Hugh Witemeyer and past-term Secretary Ninette S. Mordaunt.

1. Call to Order, Welcome and Thanks

President pro tem Leslee Richards opened the meeting at 10:09 a.m., and thanked the Vortex Theatre for allowing us the use of their space.

2. Approval of the June 2013 Board Minutes

The Minutes of the June meeting were reviewed. Vicki Singer moved to accept them. Brian Haney seconded the motion, and the Minutes were approved.

3. Approval of the Treasurer’s Report

Denise Schulz presented her Treasurer’s Report, and went into detailed explanation for the benefit of new members. Copies of the report and budget were handed out to all members present. She stated that Claudia Mathes is the paid accountant and Marty Epstein oversees the financial report. There is a tighter budget this year due to a surplus that had existed in the past and has now been spent in full over the past two years. The report is not final for the past fiscal year because there is still an outstanding cash flow. There was a question about TLC seed money—whether it was to be paid back, to any extent, and how much was given to TLC as a startup—that Denise will look into and report on at the next meeting. Brian Haney moved to accept the Treasurer’s Report. Reeve Love seconded the motion, and the report was approved.

4. Filling the Board Vacancies Created by Mid-term Resignations

In order to ratify the votes made via e-mail to fill the two Board vacancies, a vote was called in person. Officially, Nancy Jeris-Williams, an Individual Representative, and Vern Poitras, an Organizational Representative with Enchanted Rose Theatre, are the newest members of the Board. They were welcomed and congratulated.

5. Election of Officers for 2013-14

Nominations for Board Offices were taken. Denise Schulz agreed to continue as Treasurer; Beth Welt volunteered to take on the Secretary’s position; Brian Haney was nominated for the Vice-Presidency; and Vicki Singer was nominated to be President. Valerie Scott moved to accept the new slate of officers; Vern Poitras seconded, and the slate was approved.

6. Committee/Circle/Task Force Reports

New President Vicki Singer welcomed the Board’s new officers before moving on to the Committee/Circle/Task Force reports. Valerie Scott asked that two items be added to the Taste of Theatre Report, under July 23: at 6:00 p.m., a presentation from Aux Dog Theatre’s upcoming Hedda Gabler; and at 6:30 p.m., a presentation by Sandia Performing Arts Company’s upcoming Revelations. Valerie also mentioned that she would be meeting with someone after this meeting about a possible sound system solution to the presentations at St. Clair’s patio.

7/8. Revisions to Organizational Membership Eligibility and to the By-laws

It was decided fairly quickly into the discussion of these topics that the question of “acceptance of different organizations to membership” and “changes to the by-laws” were two separate issues. The Board ultimately decided that the Elite Dance Company of New Mexico would be allowed to apply for membership into ATG. A discussion ensued regarding the wording in the by-laws and the Board’s interpretation of the wording. In general, the Board is open to letting more types of theatrical groups become organizational members. Denise Schulz moved that by expanding the definition of “theatrical production,” ATG allows application of membership from multi-genre organizations. Nancy Jeris-Williams seconded, and all moved to accept this motion. President Vicki Singer also suggested that the Board look at our by-laws with an eye to revise the language since the last revision was completed in 2011, and most organizations revisit their by-laws every year. A Committee to start this review was formed: Brian Haney, Beth Welt, Leslee Richards and Vicki Singer volunteered—not excluding the possibility that others may join in.

9. Strategic Thinking and Review of Last Planning Session

Leslee Richards made copies of the Summary of last year’s strategic planning retreat to stimulate discussion about a review of last year’s objectives. It was seen that many of the objectives set up as goals at last year’s retreat were worked on and have happened. There is still room for improvement as far as communicating with Member Organizations and their liaisons are concerned, though. A committee (an ad hoc “Meet and Greet”) was set up to look at this issue and come up with a list of positives that would then be communicated on a one-to-one basis with Member Organizations: Vern Poitras, Brian Haney and Nancy Jeris-Williams will meet before the next Board meeting to start this process. Hugh Witemeyer mentioned that a Speakers’ Bureau has been initiated with Yolanda Day as its Head. Additionally, Valerie Scott mentioned that she is continuing work on a flyer to post in theatre green rooms which will aim at encouraging new Individual Members to join the ATG.

10. Other Business

Hugh Witemeyer wondered if a cast party for the touring group of Memphis (June 2014) could be arranged since our very own Jonathan Ragsdale will be part of the cast and understudying the lead. Vicki Singer also mentioned that if a group of 100 tickets could be bought on a particular night of the show, chances were better that Jonathan might star in that performance. Terry Davis will be approached about the cast party idea to get Popejoy Hall involved.

11. Upcoming Meetings

The next Board meeting will be held on Saturday August 3, at 10:00 a.m. at MTS’s Black Box Theatre. Denise Schulz announced that in the event she could not attend the meeting, either Marty Epstein or Claudia Mathes would stand in to give the financial report.

12. Adjournment

Brian Haney moved that the meeting be closed; Vern Poitras seconded, and the meeting concluded at 11:47 a.m.

Respectfully submitted,
Beth Welt, Secretary

This project is supported in part by New Mexico Arts, a division of the
Department of Cultural Affairs, and by the National Endowment for the Arts

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