I. Call to order and thanks to host (Hugh Witemeyer)
Called to order at 10:02
In Attendance:  Val, Joel, Daniel, Eli, Linda, Virginia, Claudia, Casey, Georgia
Guest Tom Schuch
Thanks to the Adobe Theater for the generous use of their facility for this meeting.

II. Approval of minutes of May 1 Board meeting and agenda of June 5 meeting (Preston Mendenhall)
Move/Second: Eli/Virginia, APPROVED MINUTES OF MAY MEETING

III. New Business: There was discussion considering the point of ATG leasing office space and what we might need or want it for.
DECIDED:  The board did not come to a consensus that office space is needed at this time nor are there any opportunities that we should pursue at this time.

III. Treasurer’s Report (Claudia Mathes)
Claudia presented Balance Sheet and Profit and Loss statements.
ACTION ITEM:  Hugh, send out above request.  Due in the coming week. DONE

IV. Synchronization of Board elections (Joel Miller and Hugh Witemeyer)
Two scenarios have been described and published to the board. 
Motion to approve the first proposal and second.  Vote was taken by email ballot after the meeting.
Nine members of the Board have now voted in favor of the motion, so it is approved:
The first proposal entails a revision of the ATG bylaws
That the terms of office of the six ATG Organizational Representatives elected in October 2009 be extended as follows: the one-year terms of Daniel Garcia, Joel Miller, and Hugh Witemeyer shall be extended to June 30, 2011, and the two-year terms of Eli Browning, Kristen Loree, and Linda Lopez McAlister shall be extended to June 30, 2012. Elections to fill the three seats that become vacant in 2011 shall be held in May of that year, and elections to fill the three seats that become vacant in 2012 shall be held in May of that year.

V. Election of Officers for 2010-11 (The Board)
All officer terms are 1-year terms. 
Took nominations in order:
President:  Preston Mendenhall, nominations closed.  Elected by acclaim.
Vice-President:  Kristen Loree, nominations closed.  Elected by acclaim.
Secretary:  Hugh Witemeyer, nominations closed.  Elected by acclaim.
Treasurer:  Claudia Mathes, nominations closed.  Elected by acclaim.

VI. MTS Crisis (Hugh Witemeyer)
We have offered access to Props & Costumes sharing matrix to MTS.  Complimentary membership was also extended and will be taken to their board and will respond by the end of the month.  Note:  membership was accepted

VII. ATG Strategic Objectives: update and 2010 leadership (Virginia Ludvik and Preston Mendenhall)
Daniel and Georgia have generously offered to replace Virginia as owner of the Strategic Objectives.

VIII. Reports

1. Buzz Committee (Linda Lopez McAlister)
   Brochure – Joe Herrera signed the contract to sell advertising; he will report to Buzz committee monthly on sales.  Linda is working on contracts (2 options) with Richard Boehler.  The schedule is set for the next edition of the brochure.  An open question is how to collect funds from advertisers. Dept of Tourism Grant – A draft of the grant proposal has been submitted to board (Linda and Ann).  T Williams festival does not qualify as event per the guidelines (it’s not 7 consecutive days).  The strategy is to ask for more than we want; they always award less.  ATG is asking for $6500 ($3250 grant).  Suggestions were offered to improve and correct wording of grant proposal. Decision:  Do we pursue this grant, understanding that we are likely to be granted less?  M/S:  Linda/Val - Motion PASSED by majority of 8.  We will need to revisit the budget as a board if we need to reprioritize the items in light of lower funding.


2. Unity Committee (Virginia Ludvik and Claudia Mathes)
   The General Auditions were discussed.  Work continues on Gala planning (first 15 days of August, Sunday night or weekday evening).  Casey will take over chair of Unity committee.


3. Web Committee (Joel Miller and Linda Lopez McAlister)
   Committee met in May to prioritize items for site and reviewed list with MIS.  MIS provided estimate of $3690 (budget is $3700).  ACTION ITEM:  Joel will provide the details via email, and board members will vote via email.  Note:  This was DONE, the proposal to accept the MIS estimate was approved.


4. Membership Committee (Fred Schwab and Hugh Witemeyer)
   The committee is conducting renewal drive.  Hugh suggested that when we are involved in a production, we might ask the director if we may take a moment to address the cast/crew about ATG membership.


5. Finance Committee (Kristen Loree)
   No report today


6. Tennessee Williams Festival (Preston Mendenhall)
   Ralph Adkins at Albuquerque HS has mentioned that they are planning a production of “Glass Menagerie” for Oct 2011.  Share this at the committee mtg this week.


7. Youth Theatre Initiatives (Valerie Scott and Hugh Witemeyer)
   Scholarships:  instead of 4 awarded, there are now 6.  2 applications had been misplaced.  Press conference will take place Weds, June 16th to award these at the Mayor’s Office. ACTION ITEM:  Claudia, generate presentation certificates for this ceremony. High School outreach progress was also discussed.


8. Playwrights’ Circle (Howie Kaibel)
   No report today.  Perhaps they could share minutes from their meetings with the board.


9. Directors’ Circle (Linda Lopez McAlister)
   Event planned for Sat June 26 with Richard Block.  Announcement sent.


10. Actors’ Circle (Georgia Athearn)
    Georgia has received feedback from many quarters and continues to work toward the Circle’s mission/purpose.  Georgia has taken ownership of the Hair & Makeup workshop.


11. Task Force on Safety Inspections (Hugh Witemeyer)
    No report - Next Mtg June 26. 

IX. Old and New Business
ELI – propose structure and purpose of some additional email accounts. How this solves a specific problem.  DONE – this is being discussed among the board.
HUGH/PRESTON – We need to have board conversation on spending PR dollars outside Albuquerque area.
CLAUDIA – Is there a way to commemorate fallen members of the theater community?
Perhaps the website or in a newsletter. 

X. Next Board Meeting
Next Meeting July 10.  Venue TBD.

XI. Adjournment
– at 13:00