Present at the meeting
Claudia Mathes, Joel Miller, Linda López McAlister, Virginia Ludvik, Valerie Scott, Hugh Witemeyer, Georgia Athearn, Daniel Garcia, Preston Mendenhall, Eli Browning, Kristen Loree.

Call to order
President Hugh Witemeyer called the meeting to order at 10:01 a.m. and thanked Daniel and the Working Classroom for providing us with meeting space.  Several Board members toured the facility prior to the meeting and learned about the work of the organization.  Hugh thanked Preston and Linda for coverage of the April meeting.

Approval of minutes
It was moved (Scott), seconded (Athearn), and passed that the minutes of the April, 2010 board meeting be approved and posted to the ATG Website.

Treasurer’s Report
Statement not arrived yet.  Claudia working with Marty to reconstruct the books in the new version of Quickbooks.  Written reports were distributed.  Account headers are standard for non-profit organizations.  The new structure allows professional accountant review and audit.  Expect this work complete by General Mtg.  Bank suggests a check card (not debit card) which has internet security, does not require guarantor.  App’t Tues to meet with bank. Board will make decision on Check card when more info is obtained following Claudia’s mtg with bank.

ATG Dues for 2010-11
Take effect in July.  2 proposals:
MOTION #1: That dues for a three-year Individual Membership that begins in 2010-11 shall be reduced from $90 to $75.  (Loree, Garcia) Passed
MOTION #2: That dues for all other Individual and Organizational memberships shall remain the same in 2010-11 as they were in 2009-10. (Loree, Athearn)  Passed

Plans For May 15 General Mtg

• Postcard mailing – postcard printed, labels, etc.
• Email addendum will highlight posting assistance, door prizes,
• Door prizes are theatre tickets, T-shirt from Lake Titicaca.
• 9:00 – folks bring laptops and prepare, and set up refreshments.
• Please submit written reports to Preston no later than May 13.
• Put election of member reps at top of meeting, after Hugh’s address.
• We must note runners up to replace any unexpected departures from the board.
• We should send Hugh any nominations, or ideas for good candidates.
• Preston and Hugh work on follow-up email together.
• Elections for 2010-11 Board officers will occur at regular Board Meeting in June.

DISCUSSION:  Asynchronous rep terms are posing a potential problem with Board officer elections. 
ACTION ITEM:  This needs to be documented for the board to make a decision.  Also document names of those serving which terms.  Hugh and Joel will do this.
Potential action:  Org Rep Members whose terms expire in Nov, can we sync up by their serving an additional 6 months to expire in June?  And therefore cancel November elections?

Strategic Objectives

• Need continuity when Virginia leaves board to work with Preston.  Need perseverance, follow-up with action owners, and documentation updates, collect collateral related to completion of items.  Georgia and Daniel have volunteered.  Decision will need to made at next meeting (new members will be in attendance then).
• Discussion of Org Members visits, and arrangements therein.
• Contact and arrangements can be made by either of the 2 people assigned.
• Youth Theatre – keep scope to Thespian troops, and high schools, not home-schools, or churches yet.  Hugh is assembling a team to handle the contact.
• Other items reviewed.

BUZZ
Written report submitted.
Insiders Guide to Albuquerque – for sale at bookstores.  Great coverage of theatre.
MOTION:  The Buzz Committee recommends that we hire Armand Publishing to sell ads for the next brochure, that Richard Boehler be hired to do the graphic design work and layout as before, and that ATG handle the coordination and financial side.  A printer will be hired by ATG.  (Mendenhall, Loree) PASSED
MOTION:  Develop fallback plan to go with NM Mags support plan as documented in Linda’s email of 4/30/10 (sample contract).  (Mendenhall, Scott) PASSED
Motion to put Richard Boehler on retainer to handle all visual marketing design needs throughout year (July – June).  For the amount of $2500. – this needs more investigation for motion and vote at next meeting (vote on contract).
Kelly is getting back to us with instances of ATG press.
We are on the City website now.

UNITY
General Auditions:  posted on web site (under announcements on call board).  Save the date going out next week.  June 12 & 13.
ACTION ITEM:  Joel post under auditions as well. 
We should investigate a press release about this.  ACTION ITEM:  Linda discuss with Kelly.
Gala:  Warehouse 505 being considered for Gala. 

ACTOR’S CIRCLE
Preston has partnered with Georgia.  Want to get a fairly comprehensive Actors’ contact list from auditions around town.  There was discussion that it might not be ethical to share this info.  May ask member theatres to have sign up for Actor’s Circle at auditions.  It is hoped that a workshop for makeup and hair will take place this year.  Georgia can step up to accept the lead in driving this soon.  NHCC has agreed to supply the place.

DIRECTOR’S CIRCLE
Now is a steering committee.  In process of setting up a session for June with Richard Block of Santa Fe.  Expect mtgs every other month.  For August, Gil Lazier.

WEB COMMITTEE
Still no site review.  Joel will call meeting when his show is over.  Web business is falling behind.

PLAYWRIGHT’S CIRCLE
No report, but is actively meeting.

TENNESSEE WILLIAMS FESTIVAL

MEMBERSHIP
Anticipating Kimo & SBCC applications
Also approach Fusion.
Individual - 155 (renewal season upon us)
It would help a lot to be able to use web site for renewals

TASK FORCE ON SAFETY INSPECTIONS
Need follow up with action item owners.
Meeting in a few weeks.

YOUTH
6 Scholarships have been awarded.  It is surprising that other youth theatres did not present more candidates.  Press conference in Mayor’s Office to be set up.

CREATIVE ALBUQUERQUE
Org has moved to downtown to 102 Gold (temporary quarters).  Reception planned May 13, 4-7 pm – Hugh sent email.
Co-sponsoring, ‘Savor Alb Festival’ downtown.  June 4-13.
Duke City Improv Fest
Reptilian Lounge
Comedy at Kimo
Cell – Weekend of New Plays (the Seven)
See more at http://www.savorabq.com

NEW BUSINESS

• Kristen Loree performing at Hotel Andaluz – epic recitation April 12.
• Eli is generating ideas to form a Theatre Designer’s circle.
• Press Summit – where all members of press are invited.  We hold a parlay about mutual expectations.  Eli bring to Buzz Committee
• Meeting time is proving to be problematic.  Let’s take this up with the new board.

NEXT MEETING
June 5, location TBD by Hugh.

MOTION TO ADJOURN – (Browning, Scott)  PASSED   12:25pm