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ATG Minutes of Board Meeting - May 2013

Minutes of the Board of Directors Meeting

The Theatre at P.A.P.A.
May 4, 2013
Approved by the Board June 1, 2013

The Board of Directors of the Albuquerque Theatre Guild convened in the theatre at PAPA. Present were Board members Hugh Witemeyer, Valerie Scott, Denise Schulz, Reeve Love, Micah McCoy, Linda McAlister, Scott Sharot, and Ninette S. Mordaunt. Absent were Board members Marty Epstein, Vicki Singer, and Donna Barra.

1. Call to Order, Welcome and Thanks

President Witemeyer opened the meeting at 10:03 a.m., and expressed our thanks to Doreen Winn, Principal of PAPA, and to Valerie Scott for arranging the use of the theatre for our meeting.

2. Approval of the April 2013 Board Minutes and Liaison Meeting Minutes

President Witemeyer asked that both the Board minutes of the April meeting and the Liaison minutes of April 20 be approved so that they could be posted on our website. Valerie Scott so moved, Denise Schulz seconded, and all approved.

3. Treasurerís Report

Denise Schulz passed out copies of the monthly balance sheet for our perusal.

4. Budget Committee Report and Discussion

Denise Schulz then passed out copies of the Proposed Budget for next year. Hugh Witemeyer moved that the Fund Raising Task Force be added to the list of committees seeking appropriation under the 2013-2014 budget with a recommended amount of $200; Linda McAlister seconded. All approved.

5. Committee, Circle, and Task Force Reports

Linda McAlister reported on the newly-formed Fund-Raising Task Force, whose members include herself and Jackie Bregman as Co-Chairs, Beth Welt and Alexa Ferrer. Reeve Love expressed an interest to join the group in the future. A social function to be held in Jackie Bregmanís home is being planned for September 12. A description of the Task Force/Committee will be written up for the ATG General Meeting, May 11.
Linda McAlister reported on the Buzz Committee:

  • An interview with President Witemeyer was shown on Morning Brew of Channel 27, and aired three times.
  • The next brochure may have ad sales problems as that team is down to one person so a new ad person is needed.
  • The new newsletter is pushing the petition to protest limited Albuquerque Journal coverage.
  • More Talkiní Broadway reviewers are needed, although two more are currently on the horizon.

Valerie Scott reported on A Taste of Theatre which is lacking participation from theatre performers, but St. Clairís Winery has been very supportive.

Valerie Scott also reported on the High School Preview Program; many members are participating with an average of 30 students attending any given performance.

President Hugh Witemeyer reported that the Youth Scholarship Program has 8 recipients, which is full participation. The grants are divided among 3 drama programs.

In Kay Grantís absence, Hugh Witemeyer reported for TLC that the preliminary interest in the September Coronado Mall program is disappointing. The deadline for signing up is in June.
Ninette S. Mordaunt reported that the Playwrights Circle would be meeting tomorrow for a reading of a full-length play.

President Witemeyer noted that although we had email votes on two issues since the last meeting, he thought it would be best if both those votes were ratified in person at this present meeting in order to make them official. Denise Schulz moved to ratify these votes. Reeve Love seconded, and all approved.

6. Board Elections

We will be needing two candidates for Organizational Representatives: one for election and another as an appointment. As for Individual Member Representatives, three will be ending their terms and one is resigning in June which means the Board may appoint someone to finish that term. Names were suggested and President Witemeyer will follow up on these.

7. General Meeting

The ATG General Meeting is Saturday May 11, 10:30 a.m., at NHCC’s Wells Fargo Theatre.

Hugh Witemeyer will be out of town; Vice-President Linda McAlister will chair the general meeting. The main business is to let the membership know what the Guild has been up to, but only the President and the Treasurer will give an oral report; all others are to be written up and distributed to everyone as handouts—even to those not present—although very short oral reports may be given by Circle heads. Committee reports should be sent ASAP to the Secretary.

Election: Nominees for Individual Member Representatives are to give short biographies of themselves and summaries of their goals. Only those present may vote for the candidates. If we donít have enough candidates, the Board can appoint someone later.

Claudia Mathes will be presented with an AACT Spotlight Award. Denise Schulz will take care of getting it framed and of making the presentation to Claudia at the meeting.

Refreshments: No food or drink is allowed into the theatre; members will be alerted to the fact that refreshments will not be provided because of this policy. However, the restaurant will be open after the meeting for food and socializing.

8. Arts-Reviewing Crisis

Besides what has already been done, it was suggested that information on the Journal controversy be made available to the member theatres on colored paper which would get peopleís attention ... information and possibly an actual petition. People will be encouraged to go to the ATG website for all their informational needs.

9. Membership Renewal Drive

President Witemeyer noted that TLC began their drive six weeks ago. Our own ATG reminders need to be sent out soon.

10. Adjournment

Denise Schulz moved to adjourn the meeting. Valerie Scott seconded and the meeting was adjourned at 11:58 a.m..

Respectfully submitted,
Ninette S. Mordaunt, Secretary

This project is supported in part by New Mexico Arts, a division of the
Department of Cultural Affairs, and by the National Endowment for the Arts

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