The Board of Directors of the Albuquerque Theatre Guild convened at the Auxiliary Dog Theatre.  Board Members present were: Ian Alden (Scrap Productions), Jeff Anderson (Blackout Theatre), Eli Browning (Aux Dog), John Davis (N4th), Myra Cochnar (Landmark Musicals),  Mark Dunn (Ka-Hootz), Marty Epstein (Vortex Theatre), Daniel Garcia (Working Classroom), Reeve Love (NHCC), Kristin Loree (UnM), Linda López McAlister (Camino Real Productions), Claudia Mathes (Individual Member Representative), Preston Mendenhall (Individual Member Representative), Doug Montoya (The Box), Joel Miller (East Mountain Centre for Theatre), Ray Orley (Individual Member Rep), Vernon Poitras (Enchanted Rose), Kari Reese (ABQStages), Val Scott (PAPA), Myrna Smyer (Once Upon A Theatre), Donna Toscana (ALT).
Also Present: Kristin Berg, Nicole Duke. 

Quorum present?
Yes.

Call to Order: 
The meeting was called to order by President Hugh Witemeyer at 11:05 a.m.

Proposal to Re-structure ATG Board of Directors. 
The first order of business was to consider the proposed revisions to the ATG Bylaws that include a restructuring of the ATG Board of Directors prepared by a subcommittee consisting of Hugh Witemeyer, Ray Orley, and Linda Lopez McAlister after the basic decision had been made at the August meeting to restructure the Board.  The text had been distributed to the Board by email in advance of the meeting.  After a brief discussion it was moved to approve the revisions and the motion passed by a vote of 21-0.  Board members not present will be polled by e-mail in order to secure the 2/3 majority required for changes in the Bylaws. The revised Bylaws will be posted on the ATG website and submitted to the appropriate State offices.

2009-2010 Budget. 
Treasurer and Finance Committee Chair Ray Orley presented the proposed 2009-2010 Budget.  It was moved and seconded (Alden, Poitras) that the proposed Budget be approved and the motion passed by a vote of 21-0.

Nomination of Candidates for Member Org. Reps to the Board. 
The restructured Board will consist of five Individual Member Representatives and six Member Organization Representatives.  Four Individual Member Representatives are currently serving on the Board and Georgia Athearn,the first alternate elected at the May, 2009 General Meeting, will serve as the fifth.  The representatives of the member organizations now must elect six of their number to serve as the Member Organization Representatives on the new Board.  Claudia Mathes has agreed to oversee the election.  Nominations from the floor were taken and the following Organizational Member Representatives were nominated:

Hugh Witemeyer, Adobe
Linda McAlister, Camino Real
Kristin Loree, UNM
Lou Clark, Ka-HOOTZ
Daniel Garcia, Working Classroom
Joel Miller, EMCT

Additional nominations will be taken through October 14 from/of members not present at the meeting.  Ballots will be sent to all Organizational Member representatives thereafter in the hope that the election will be completed in time for the November 7th Board meeting.

Committee/ Circle Reports

• An organizational meeting for an Actors’ Circle is scheduled for Saturday, October 17th at 10:30 a.m. at the N4th Theatre.


• The Playwrights Circle is having a playreading on Sunday, October 25th at the Vortex Theatre.


• Web Committee chair Joel Miller reported that with the departure of Jeremy Gwinn we need a backup webmaster for the website and Ian Alden volunteered.


• The Unity Committee reported plans for a holiday event in December or January and a possible event for students in February as well as a large event in late Spring, with possible workshops still in the planning stages.


• The Buzz Committee reported that all elements of the “Plan A Day to See A Play in Albuquerque” campaign – flyers, radio spots, and on-line advertising on the Albuquerque Convention and Visitors Bureau’s website are underway.  The brown wrap ad appeared in the Albuquerque Journal. Brochure distribution is well underway, and we will be featured at the ACVB Destination Forum and Business Exchange on October 7.


• Finance Committee Chair Ray Orley reported that he had filed our financial reports for the 2008-2009 fiscal year with the IRS and State Attorney General’s office.


• Claudia Mathes reported that she had participated in an in-service day with APS drama teachers and raised the ideal of our developing a modified youth membership in ATG which would be for high school drama groups rather than individuals.  There was considerable discussion of this and other ways ATG can work with schools and youth.  The membership proposal will be taken up by the Membership Committee and we will consult with Erin Hulse on this and related matters.

Adjournment.
The meeting was adjourned at 12:30 p.m.

Respectfully submitted,
Linda López McAlister, Secretary